Meetings Sponsored or Co-Sponsored by SIGMOD
Conferences, symposia, and workshops can be sponsored or
co-sponsored by SIGMOD, or held in
cooperation with SIGMOD. In addition to all
the benefits that derive from SIGMOD
in-cooperation status, meetings sponsored by SIGMOD enjoy financial
security. Further, organizers of sponsored meetings can ask the SIGMOD
Executive Committee to have their proceedings published in the SIGMOD Record.
The requirements for SIGMOD sponsorship and
directions for applying for SIGMOD sponsorship
are given below. Note that meetings held in conjunction with the ACM
SIGMOD/PODS joint conference face additional
requirements.
When SIGMOD sponsors a meeting, it takes responsibility for the
meeting and the site selection, including
financial responsibility. In order to ensure an open, high quality
meeting and avoid financial risks, both ACM and SIGMOD have certain
requirements. First, the meeting must satisfy all the requirements for meetings that are
offered in cooperation with SIGMOD. Second, the following additional
requirements must be met.
- The conference
organizers must budget the meeting according to ACM's sponsorship
rules, which include filling out a standard budget form. A certain
percentage of conference income must be budgeted for ACM's
administrative services, such as providing help, information,
publicity, mailing lists, and producing a proceedings.
- SIGMOD requires a
close working relationship with the organizers of the meetings it
sponsors. This means that critical decisions have to be approved by
the SIGMOD Executive Committee, including the selection of the
program chair, the selection of program committee members, and the
budget. SIGMOD expects all of its sponsored conferences to break
even financially. The regularly scheduled conferences that SIGMOD
sponsors are either organized directly by the SIGMOD Executive Committee
or have a steering committee that reports to the SIGMOD Executive
Committee.
The approval process for SIGMOD sponsorship has two phases: informal
approval by SIGMOD’s volunteer leadership, and
formal approval from ACM. To
apply for SIGMOD sponsorship, start by sending a request for sponsorship
to the SIGMOD Chair and Vice Chair at least 11
months before the conference is to take place. The request should include
all the information required for a
request for in-cooperation status, plus a list of other available financial
resources, such as other sponsorships and grants.
The request will be circulated to a designated subset of the SIGMOD Executive
Committee. A response to the request is usually given within two weeks.
If the Executive Committee gives tentative approval to the request, the next step is for the meeting organizers to fill out a Technical Meeting Request Form (TMRF) for a sponsored meeting. The TMRF
must be signed and returned by postal mail to ACM headquarters, along with a signed letter
from the proceedings publisher that gives permission for the meeting’s proceedings
to be included on the SIGMOD DiSC. After ACM approves the meeting's TMRF,
SIGMOD can give official approval of sponsorship. To aid in early preparations for
regularly offered meetings, ACM also offers a procedure to obtain
official preliminary approval of the meeting. Full details on ACM’s approval process, along
with guidelines for filling out the TMRF, and other useful information
for conference organizers, can be found on line in ACM’s SIG
Conference Manual.
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